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FAQ

 
If these FAQ do not answer all of your questions, please contact us as we are always happy to discuss your requirements.
 

Conferences

What kind of events does BGC Events organise?

We organise meetings and conferences, training programs, seminars, team building, away days, awards dinners, product launches, exhibitions, spa breaks, private parties, weddings, children's parties and Christmas parties.

What is the role of a venue finder?

A venue finder such as BGC Events, searches for a variety of venues on a totally unbiased basis, working to the precise specifications of the customer brief. Unlike some agencies, BGC Events prides itself on utilising independent venues rather than purely chain hotels.

Is there a minimum or maximum number of delegates?

No, we can organise events involving a few delegates over a day through to large events involving hundreds of delegates over several days.

What kind of venues are utilised?

We utilise any suitable venue, according to the customer brief, including hotels, conference centres, museums, art galleries, castles, sports stadia, universities, boats and marquees.

What areas of the country are covered?

BGC Events will find venues and organise events, anywhere in the Uk and Ireland, including but not limited to London, Birmingham, Manchester, Liverpool, Leeds, Leicester, Edinburgh, Glasgow, Belfast and Dublin.

To what extent can BGC Events be involved in the organising of an event?

Recognising that some customers prefer to be more 'hands-on', whilst others just do not have the time, we can be involved as much or as little as required from just finding and confirming the venue through to full event management, being present on the day and then checking the invoice afterwards for accuracy.

Is there any cost to the customer for the service?

No, it is a FREE service as we are remunerated by the venue we confirm.

Is it a contractual arrangement?

No, however, due to the large amount of time invested in each venue finding exercise, all we ask is that once we have started a venue finding project, we be given the opportunity of completing it for you (should the event go ahead naturally) and that we are the only agent working on your behalf on a specific project.

Why should we use a venue finding agent?

BGC Events will:

  • Save you a considerable amount of time through carrying out all the venue searching
  • Reduce the cost through negotiation and market knowledge
  • Ensure a successful event
  • Take care of all the venue and other supplier contracts, which means you don't have to. We try to ensure that the terms are in your favour as much as possible, minimising your liability.

Plus, it is a FREE service.

Accommodation

Does BGC Events book individual nights' accommodation?

Yes, we will book any number of rooms down to one room for one person.

Does BGC Events book for groups of any size?

Yes, we will book groups of less than 10 up to groups numbering thousands.

What standard of accommodation does BGC Events book?

It is up to you, but generally it is 3 star upwards. We will search for the best standard of accommodation according to your budget and to what is available in the area.

What areas of the country are covered?

We will organise accommodation anywhere in the UK and Ireland.

Is there any cost to the customer for this service?

No. We are remunerated by the venues we confirm. If anything, we will save you money through our experience of negotiating lower rates.

Why should we use an agent?

BGC Events will:

  • Save you a considerable amount of time through carrying out all the venue searching
  • Reduce the cost through negotiation
  • Take care of the venue contracts, which means you don't have to. We try to ensure that the terms are in your favour as much as possible, minimising your liability.

Plus it is a FREE service.

What kind of events can BGC Events manage?

We organise all types of events, including meetings and conferences, training programs, seminars, team building, away days, awards dinners, product launches, exhibitions, spa breaks, private parties, weddings, children's parties and Christmas parties.

Can I retain control of the event but benefit from having expert assistance?

We recognise that some customers prefer to be 'hands-on' and therefore temper our involvement accordingly. We can be actively involved all the way through from conception to checking the invoice for accuracy after the event. Alternatively we can be involved for specific tasks such as delegate management on the day, you choose.

Is there a cost for an event management service and what will it be?

Yes, there is a cost and it will be based on the amount of time we are involved. There are a number of different ways of calculating our fee, including a flat fee or an hourly rate or daily rate. We will work out the most cost-effective method for you. We guarantee it will be totally transparent.

Why should we use an Event Management Company?

You will benefit from our experience, which will:

  • Save a considerable amount of time
  • Eliminate potential pitfalls
  • Reduce costs
  • Ensure a successful event

Why is the RNLI the BGC Events nominated charity?

The RNLI saved Ben's father's life on a Cornish beach when he suffered a heart attack and his whole family owes them a huge debt of gratitude. One per cent of the annual profits of BGC Events is donated to RNLI.